Guide to Learning Management System LMS (2022)

Helen Siswanto
4 min readAug 3, 2022


Learning management systems are software programs that help you organize and manage the educational activities within your organization. They can be used to create training content, deliver training, record attendance and track progress.

What is a learning management system?

Learning management systems, or LMSs, are platforms that provide an integrated set of tools for managing and delivering training to employees. They can be used by any type of organization — from small businesses to large corporations — to deliver content.

In educational institutions, such as universities and colleges, LMSs provide a platform for professors to communicate with students regarding course materials and assignments. Students can access the system from anywhere at any time, which makes it easy for them to work on projects even when they’re off campus.

How do learning management systems work?

Learning management systems, or LMSs for short, are the backbone of most corporate training programs. They’re used to manage users, courses and content; provide analytics; generate reports; and send notifications to learners.

How does an LMS work?

LMSs are often integrated with other business systems such as HR information systems (HRIS) or customer relationship management (CRM) systems.

An LMS is the software that manages your users and all of their details. You can use an LMS to manage the users who have access to your business, as well as to create new users with their own profiles and access levels. These programs are delivered to learners through computer-based training, classroom training, web-based training or self-paced study programs.

Why do we need a learning management system?

A learning management system is a tool that helps you manage your employees’ learning. It helps you track the progress of your employees’ training, keep track of their training records and certificates, plan for future training sessions, and so on.

You can use a learning management system to:

  • Track the progress of your employees’ ongoing training or certification programs. You can see at a glance how many hours they’ve completed or what courses they’re working through. This makes it easier to keep everyone moving forward on schedule without any delays or setbacks in their training process.
  • Keep records of all employee certifications so you’ll always know which ones they’ve earned and when they were awarded those certifications by whom (which could be important if an employee were to switch jobs).

For example, if an employee leaves your company and applies for another job elsewhere, you can easily look up their certifications to see if they have any qualifications that the hiring manager would need. Keep records of past training sessions so you can refer back to them later if necessary — for instance, if a new employee joins your team and needs some information from one of those training sessions.

Who needs a learning management system?

If you’re running a company, you might be thinking about whether or not to invest in a learning management system. There are many reasons why an organization might want to invest in a LMS:

  • Company compliance and ensure that employees are trained according to the law.
  • Employee performance and productivity by providing them with the right skills they need for their jobs.
  • Retention and recruitment by allowing workers who have left or been fired from the company access to their training records, certifications and work history so they can easily find another job later on without having to go through all of that again from scratch.
  • Compliance program if one is required by regulators like OSHA (Occupational Safety & Health Administration) or CPSC (Consumer Product Safety Commission).

A learning management system is a great investment for any company. With the right LMS in place, it will make it easier for employees to stay on track with their training and certification program by allowing them to access their records at any time.

Understanding what an LMS is, how it works and why it’s necessary can help you choose the right LMS for your organization.

An LMS helps businesses of all sizes better manage their internal training needs. In addition to making the process more efficient, an LMS offers many other benefits:

  • A centralized system helps ensure that all employees are receiving the right material at the right time.
  • Having all of your content in one place means you don’t have to spend time creating or updating documents or spreadsheets that contain information about courses or certifications offered by your company. You also won’t have to worry about lost files because everything is stored in one secure location.
  • An LMS allows you to tailor curricula based on each employee’s job function or personal goals (such as attending conferences).



Helen Siswanto

Don’t be surprised when stuff here is random. I just LOVE to write. Available for hire.